MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL
Held on Monday 12th June 2023 in the Memorial Hall, Pensford
Present: C Dinsdale (Part), Mr S Filer, Mrs S Grimes(Chairman), Mr S Filer, Mr S Grimes, Mrs J Gully, Mrs T Jones, Dr L Malt, Mrs J Stephenson, Mrs H Richardson (Clerk) Paul May (Ward Councillor) and 2 Members of Public.
Public Participation: A resident asked the Parish Council to consider renovating the milestone at the bottom of Police Lane.
A resident suggested that the Pantomime was revived- It was reported that there was a group of willing participants, but what they needed is a local musician to offer their services.
40.1. Apologies: Mr P Baxter & Mr W Tantam
40.2. Declarations of Interest: None
40.3. The Minutes of the Meeting held on Monday 22nd May 2023 were agreed as a true and fair record and the Chairman signed them.
40.4. Planning:
a) Applications to consult: None
b) Decision Notification: None
40.5. Matters for Discussion / Decision
a) The Parish Council reviewed the Northeast Area TRO- Information consultation report. Proposals include installing double yellow line throughout the length of Publow. The Parish Council raised concerns about the knock-on effect as people attending the village Hall events needed somewhere to park. The Clerk was asked to contact the highways officer to invite to a site visit and identify areas that double yellow lines would ease the problems with parking while allowing some parking.
Claire Dinsdale joined the meeting.
b) The Parish Council reviewed the draft policy for loan and storage of the Marquee. Some amendments had been suggested and the changes would be reconsidered next month. It was agreed that in the first instance the Marquee would not be made available for Private hire, only for community events.
c) The amendments to the Privacy Policy were approved.
d) The Data Protection Impact Assessments were approved.
e) Expenditure of £175.93 for three ANPR warning signs was approved
f) The Parish Council considered potential green spaces to put forward for the Local Green Space Review and it was resolved to put forward the Playing Fields and Land opposite the Village Hall
g) The Parish Council approved £75 for the renewal of the membership to the Parish councils Airport Association.
h) It was agreed that the role of the footpath officer should be reviewed to include additional village maintenance. The Staffing panel would return with a proposal.
i) The Parish Council considered the request to restore the Old Milestone at the bottom of Police Lane. A local conservation builder would be contacted to look at the stone to see what work is needed.
j) The Parish Council discussed the revival of the pantomime and it was reported that there were a group of people keen to go ahead, but needed a musician, as this was an integral part of the pantomime. A suggestion was put forward to join forces with other local villages, who had also lost their pantomime in recent years, but it was thought that the charm of the pantomime was its local participants and references. The Parish Council would support the volunteers where they could if a musician was found.
k) The Parish Council considered the provision / installation of a Wessex Water Filling Points but more information about the scheme was required.
l) The Parish Council had been asked to consider providing a suggestion Box – A proposal would be put forward.
m) The Parish Council had been asked to review the options to improve safe footpaths to school – A proposal would be put forward to be considered.
40.6. Financial Matters
a) The Internal Auditors report was accepted
b) The accounting governance statements were approved
c) The Annual Return for Year End 31 March 2023 (unaudited) was approved
d) The Certificate of Exemption was approved & Signed
e) The conflicts of interest form was signed
f) The Financial Report was accepted.
g) June payments were approved.
Purpose for Expense Mark McMullen
Amount £85.00
VAT £-
Recover N/A
Purpose for Expense Mrs Helen Richardson (33.5f)
Amount £822.51
VAT £-
Recover N/A
Purpose for Expense HMRC Months 1-3
Amount £709.70
VAT £-
Recover N/A
Purpose for Expense Water2Business Allotments
Amount £38.24
VAT £-
Recover N/A
Purpose for Expense Christine Wilkins – Internal Audit
Amount £200
VAT £-
Recover N/A
Purpose for Expense PCAA Subscription
Amount £75
VAT £-
Recover N/A
Purpose for Expense DPM Lucas – Grass Cutting
Amount £75.00
VAT £-
Recover N/A
40.7. B&NES Ward Councillor: It as reported that the main issue he is dealing with is the Local Plan Review to ensure that the 2500 homes previously proposed and overturned, were not included in the new local plan. Paul is on the Steering group for the new local plan. He is continuing to deal with the issues of HGV’s through Pensford and keen to progress improvements for a safe route to school. He raised concerns that B&NES decided to close Chelwood roundabout the same weekend as the Bath & west show and has dealt with some planning issues.
40.8. Reports
a) Tennis Club: Open day on Sunday to launch the new pavilion
b) Standing Orders: Clerk ran out of hours this month but would continue putting together the new standing orders.
c) Clerks Report – circulated
d) The Chairman- reported that following concerns raised after the last meeting she has been advised that a particular councillor cannot be impartial because of past circumstances and that the councillor should not be a member of the Staffing Panel.
40.9. Items to carry forward to the next meeting: None
40.10. To note Future Meetings
Parishes Liaison – Wednesday 19 July 2023, Wednesday 18 October 2023
Chew Valley Forum 12th July, 6pm the Library Chew Valley School
DATE OF NEXT PARISH COUNCIL MEETING: Monday 10th july 2023
The meeting closed at 21.18 pm