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MINUTES OF A NEIGHBOURHOOD PLANNING MEETING HELD ON WEDNESDAY 1ST JULY 2015 7.30 PM AT THE MEMORIAL HALL, PUBLOW LANE PENSFORD

Present: Chairman Mr C James Vice-Chairman: Mr S King
Mrs S Grimes, Miss Caroline Batten, Mr Alan Ford, Mr Colin Taylor, Mr Charlie Bishop, Miss Amber Daniels, Mrs Susan Aires, Mrs Meg Thomas, Mr Chris Reddy

1) Apologies for Absence were received from Mrs L Cains, Umang Patel, Cleo Newcombe-Jones, Charles Wookey, Sarah Bishop.

2) Chairman’s Remarks: Chairman welcomed all to the meeting. Continue reading Minutes of Neighbourhood Planning Meeting – 1st July 2015 →

MINUTES OF A NEIGHBOURHOOD PLANNING MEETING HELD ON WEDNESDAY 13th MAY 2015 AT 7.30 P.M IN THE CHURCH ROOM CHURCH STREET PENSFORD

Present: Mr C James, Mr C Taylor, Mr A Ford, Mr S King, Mr P Tyson, Mrs J Bragg, Mrs J Stephenson.

1) Apologies were received from Sue Grimes and Umang Patel

2) Chairman’s Remarks: Chairman welcomed all to the meeting. Clarification was made by Members of the Parish Council to the Chairman that the recent Elections and the delayed result would not change anything in relation to the work on the Neighbourhood Plan.

3) Minutes of Previous Meetings: The minutes of Wednesday 22nd April 2015 after being circulated and read were signed as a correct and true record.

4) Matters Arising: Alan Ford had been in contact with Cleo Newcombe-Jones in relation to display boards and also informed her that a grant application would be submitted after the Parish Council Elections.

5) Feedback from Meetings: The Parish Council continue to fully support the Neighbourhood Plan. Representatives from the Neighbourhood Planning Committee will attend the Parish Council meeting on Monday 18th May 2015.

6) Items for Discussion:

Open Meetings: Format & Organisation:
Publicity: The Publicity Letter had been delivered to the Post Office by Simon King. Payment of £40.00 had been made for the delivery. The letters would be delivered within the next couple of days but prior to the Open Meetings.
Content & Presentation: Photos for each category were agreed. Colours were agreed. Post its were obtained.
A copy of the Parish Map will be enlarged and displayed. A copy of the Conservation Area Maps of Pensford & Woollard will be enlarged and displayed.
Visuals: Colin Taylor was hoping for an Artist impression to be drawn of the Triangle & Lock Up Area.
Phil Tyson’s displays of Pensford Life in the Past were all in hand.
Topic Sheets were discussed. The Housing Content will be e.mailed to Janette to amend and return. The Parish Life will include a “Suggestions Area.”
It was agreed that there should be a Final Board with wording in relation to “Thank you for attending, are you interested in helping?
A further sheet will be put out for names and addresses of attendees.
Rota Arrangements: As per April 22nd Minutes.
Refreshments: Alan Ford to source.
Stationery: Julie Bragg to source.
Display Boards: Chris James to ask about the display boards in the Church Room and the possibility of borrowing them. Boards will be dropped off at the Memorial Hall on the Friday morning at 10am for opening at 2pm.
It was agreed that a meeting should be held soon after the Open Meetings as possible for feedback and analysis. It was agreed the meeting should be Wednesday 3rd June 2015.
Pre-Sifting of the Post It notes from the Open Meetings will be carried out by Neighbourhood Planning Committee members.
A summary from the Open Meetings will into the June Parish Magazine.
Questionnaire to go out possibly in September after the Summer Break.

Grant Application and Budget: The Grant application will be made after the Election. The Budget may need updating. The first main grant will be for the smaller items. Offers of help to produce the Grant Application were made by Phil Tyson.

Terms of Reference: A version was issued last month. Alan Ford will e.mail the latest version to all. This can then be taken to the Parish Council to be signed off.

7. Any Other Business: There was no Other Business.

8. Date and Venue for Next Meeting: Wednesday 3rd June 7.30p.m. at The Church Room, Church Street.

Availability: Rota Arrangements:
Alan Ford – Available on Both Days – All Day
Janette Stephenson – Available on Friday Only All Day
Phil Tyson – Available to Set Up Only.
Julie Bragg – Available on Saturday Only All Day
Simon King – Available to Set Up on Friday then 5pm onwards on Friday and all day Saturday.
Colin Taylor – Available Friday All Day.
Sue Grimes – Possibly Saturday (although just back from Holiday).
Chris James – To be asked.

Terms of reference: These had been produced by Alan and will be taken forward to next meeting of the Parish Council.

7) Any Other Business: Simon had been around the village and taken photos representing the Village. All were circulated and agreed that they represented the Village well.

8. Venue of next meeting: The next meeting will take place on Wednesday 13th May 2015 at the Church Room.

MINUTES OF A NEIGHBOURHOOD PLANNING MEETING
HELD ON WEDNESDAY 1st APRIL 2015 AT 7.30 P.M
IN THE CHURCH ROOM CHURCH STREET PENSFORD

Present: Mr C James (CJ), Mr C Taylor (CT), Mr A Ford (AF), Mr S King (SK), Mrs S Grimes (SG), Mr P Tyson (PT),

1) Apologies were received from Julie Bragg, Janette Stephenson, Umang Patel

2) Chairman’s Remarks: Mr Tattersall has decided not to join the committee. Jacqui Haigh wishes to keep involved.

3) Minutes of Previous Meetings: a) The minutes of Wednesday 4th March 2015 after being circulated and read were signed as a correct and true record.

4) Matters Arising:

Logo:
6 Logos were distributed. The committee considered that although some were very artistic the most appropriate logo was that prepared by Macey Noonan Moore aged 10, Kingfisher Class. Her logo will be slightly amended to include Publow with Pensford rather than just Pensford.
Action: SK amend logo

Renewable Energy:
CT and SG met last week. Research from ‘Get Generating’ a renewable energy guide for rural communities provided an overview of community based energy options for rural community groups.
Summary of renewable energy options from guide:
1. Community micro-hydro schemes can be suitable for old mill sites with weirs and sluices and faster flowing upland streams and rivers.
2. Solar Electricity – Photovoltaic Panels (PV) offers a good option for rural community buildings such as village halls, community centres and agricultural buildings with south facing roofs. Any electricity not used by the building can be exported to the national grid
3. Wind Turbines
4. District heating systems use a single source of heat which can be from renewable source such as biomass or geothermal sources to heat a number of buildings located very near to the heat source.
5. Biomass (e.g. wood, energy crops such as willow or miscanthus grass and biodegradable wastes such as slurry and food waste) can be burnt to produce heating and hot water.
6. Anaerobic Digestion (AD) is a natural biological process where organic waste such as slurry and other farm waste is broken down in a fermentation process to produce biogas or bio-liquids.

Grants are available. Committee considered solar panels on the viaduct / on the hall roof and a micro hydro scheme in the River Chew could benefit community.
CT said that viaduct length approx 300m could generate 103kw. We need to determine ownership of viaduct and approx costing of solar panels on viaduct.
AF said that Cleo has many contacts.
It was agreed that we should determine the level of community interest at the Open Meetings

Action:
CT and PT will research ownership of viaduct

SG will ask Julie Bragg to determine ownership of the viaduct through PC
SG will research where we can obtain approx costing of solar panels on viaduct.

5) Feedback from Meetings:
Parish Council Meeting held on Monday 9th March 2015
The Parish Council were brought up to date by SG. Councillors were informed that there will be 2 drop in meetings in the Memorial Hall on 22 -23 May with displays including a brief history of Pensford. Banners would go up 5/6 weeks before the meetings…2 on Pensford Bridge and 1 Woollard Bridge. Leaflets will be delivered to all households 2 weeks before the meetings. After the meetings a questionnaire based on the key areas identified by the community will be sent to each household. A prize draw being considered as an incentive. The committee is researching renewable energy. (Ideas include solar panels on the viaduct and harnessing the water in the River Chew by way of an Archimedes screw)

Meeting with Cleo 6th March 2015
Attendees AF, CT, SK, JS.
Cleo walked round village including Church St, playing fields, allotments, Pensford Hill.
Ideas included:
1. A new footpath across fields from back of school to back of Memorial Hall.
2. Memorial Hall car park could be used to provide revenue to hall.
3. Allotment site could provide new car park if new site found for allotments
4. Change road surface (i.e. cobbles) surrounding triangle to make it feel less like a rat run.
5. Change housing boundary
Cleo enthusiastic about ideas and using viaduct to generate solar electricity

ALCA meeting 6th March 2015
Attendees CJ, JS and SG
Govt minister and Civil Servant gave presentation
Chairs of Backwell and Long Ashton NP who had completed their NP’s gave their experiences or rather cautionary tales.
Backwell NP had employed consultants to look at traffic issues. Examiner had excluded traffic explaining that NP policy directed at land use.
It was suggested to overcome this that NP be divided into 2 parts (see Limpley Stoke NP) as follows:
1. Planning/land use
2. Community projects/aspirations which could include parking and traffic.
Examiners followed guidelines.
A UWE planning lecturer gave a presentation. He asked if any of the attendees would be interested in student’s assistance with NP’s for work experience. We said we would welcome any students with an interest in heritage, community amenities, traffic and renewable energy. Sadly none of the students wanted to assist us now but maybe available in January.

6) Items for discussion:
Grant Application & Budget
AF said that Budget has to be filled in on line. There is a template which once opened up has to be completed within 30 days.
AF passed round a draft budget which he had prepared.
AF will open template, add detail, consult with Cleo and apply for a grant.
Action: AF and CJ will meet to adapt and submit the grant application

Open Meetings – Progress and Next Steps
SK handed round a draft banner. This will be amended to have your say about the future development of your community, more info at and to include the logo .4 banners will go up 5/6 weeks before the meeting. 2 bridge Pensford, 1 bridge Woollard, I hall.
SK will send invoice to PC for payment
SK handed round a draft poster. He will amend in the same way as the banner and incorporate a more readable map.
20 A4 posters and 5 A3 posters will be printed
CJ will prepare information leaflet adapting information on the poster.
Information leaflets will be printed/ distributed to each household 2 weeks before 22 May via the Post office.
There was a discussion about the size of the display boards and what they will display.
PT volunteered to do a history of Pensford display for 22 May
Need refreshments for meeting
Need banner outside hall showing where to go etc.
It was suggested that photos of village are projected during the meeting
The main headings from the questionnaire will be used as titles for the display boards. Each board will have a different colour background with matching colour co-ordinated post it notes for comments.
CJ volunteered to provide draft content for the display panels including a timeline and circulate to all for comments/suggestions
It was emphasised that we must not forget that we live in a great place
Action:
SK will amend and print posters /banners
SK and AF will put up banners
All distribute posters around community a month before open meeting.
SK will send invoice for printing to PC for payment
CJ will prepare information leaflet.
PT will prepare a history of Pensford
AF will book easels from Cleo for Friday.
SK will take photos around village.
CJ to draft content for the display panels and circulate to all

7. Terms of reference
Will be taken forward to next meeting

8. Venue of next meeting: The next meeting will take place on Wednesday 22nd April at the Church Room.

 

MINUTES OF A NEIGHBOURHOOD PLANNING MEETING
HELD ON WEDNESDAY 4TH MARCH 2015 AT 7.30 PM
IN THE CHURCH ROOM CHURCH STREET PENSFORD

Present: Mr C James, Mr C Taylor, Mr A Ford, Mr S King, Mrs S Grimes, Mr P Tyson, Mrs J Bragg, Mr G Tattersall

1) Apologies were received from James Cogan & Janette Stephenson

2) Chairman’s Remarks: Mr Tattersall was welcomed to the meeting and thanked for joining us.

3) Minutes of Previous Meetings:

a) The minutes of Wednesday 4th February 2015 after being circulated and read were signed as a correct and true record.

4) Matters Arising:

Draft Minutes:

Logo: Chairman had attended the Primary School assembly. Curriculum time will be offered to Pupils to create a Logo. This will take place after the Easter Holiday.

Financial Officer: The Parish Councils’ Responsible Financial Officer is happy to take up the Position as Financial Officer for the Neighbourhood Planning Grant Monies if awarded.

Script: Mrs Grimes had trialled the “script” produced by the Chairman. A presentation had been made to the Tennis Club.

5) Feedback from the Parish Council Meeting held on Monday 12th January 2015:

The Parish Council were brought up to date by Mrs Grimes. A trial questionnaire had been completed by one member of the Parish Council. The details will be put into the data by Alan Ford. Dates of the Drop In Events were given to the Parish Council.

6) Items for discussion:

a) Grant Application & Budget: It was agreed that an Application would be made for money to fund small costs which the Parish Council are covering at present. B&NES are responsible for funding some aspects i.e. Inspector Costs and Referendum Costs. Grants have to be applied for on a six monthly basis.

Alan Ford agreed to circulate a budget proposal. Sue Grimes will continue to look at alternative grant applications.

The Parish Magazine costs will be added to the budget application. This stands currently at £120.00 per year. The proposal will be to apply for a grant and hopefully have it awarded by early April.

Publicity including Parish Magazine:

Publicity was discussed with all agreeing that an article should continue in the Parish Magazine. It was agreed that a letter to all households would be good.

A prize for completing the survey may be offered.

Advertising through Social Media was discussed. Details of meetings etc are already published on the web site, so no action re Social Media for the present.

A good time to advertise was discussed. It was agreed that the banners would go up 5/6 weeks before the Open Sessions and the letter would go out 2 weeks before the Open Sessions.

Simon King will look at the wording on the Banner and produce an idea and circulate to all. Costs will be approximately £25.00 – £30.00. 4 Banners will be needed in total.

Chairman will speak to the Primary School and ask for the logo before the end of Term.

Posters will also be put up 1 Month before the Open Sessions. Simon King will produce these as well. The posters will be more informative.

The Memorial Hall Committee will be asked if we can use their board to put up a banner.

Chairman will re-shape the information sheet before the Open Sessions.

Alan Ford has written to all organisations in the Parish and so far there has been no response in relation to finding out more about the Neighbourhood Plan.

Colin Taylor re-iterated his “wish list” of ideas to go into the Plan which include the Village Green, Traffic Management on the A37, supporting the conversion of the dis-used bus shelter into a planter.

Open Meetings – Progress and Next Steps: It was confirmed that the Memorial Hall has been booked. Display boards have been booked. Dimensions are needed.

Alan Ford & Simon King have been discussing the display boards and put to the committee their ideas. There will be 6 Outlines, all colour coded. There will be a display board left blank for suggestions.

The time-line from designation to now will be displayed. Phil Tyson suggested putting pictures of “Old Pensford” then and finish with “Pensford Now”, What would you like to see? At the end.

It was thought that more display boards may be needed. Stanton Drew will be asked if they have any.

Renewable Energy: A Community Project? Chairman explained that adjoining Parishes are looking at including Renewable Energy in their Neighbourhood Plans. It is favoured by B&NES. There is money available in the region of 150k to set it up.

First question was would it be practicable for our area? As Pensford could be liable to flooding Hydro Electricity would need more knowledge before being considered.

Solar Panels were also discussed.

It was agreed that the Renewable Energy is something which the Committee need to be more aware of. Maybe advice will be sought from Cleo Newcombe-Jones at B&NES.

Change of Name to Neighbourhood Forum:

The change of name to a Forum had been suggested. The name forum is only used where there is no Parish Council to look after the Parish. After discussion it was agreed that we should be called a Neighbourhood Planning Committee.

Meeting with Cleo Newcombe-Jones: A second meeting with Cleo Newcombe-Jones will take place on Friday 6th March at 11am. Cleo will be shown around the village by Alan Ford and those who can attend.

Any Other Business:

Moving the Primary School: It had been suggested that maybe moving the Primary School could be added to the Neighbourhood Plan.

The meeting was finalised by Alan Ford giving a short presentation on how the end result of all data collected will be analysed and shown in graph formats.

8. Date and Venue of next meeting: The next meeting will take place on Wednesday 1st April at the Church Room.