Category: Minutes

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL
HELD ON MONDAY 13th JANUARY 2025 IN THE MEMORIAL HALL, PENSFORD

Continue reading “Minutes – January 2025”

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

 

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL
HELD ON MONDAY 9th DECEMBER 2024 IN THE MEMORIAL HALL, PENSFORD

Present:, Mr P Baxter (Part), Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Mrs J Stephenson, Mrs T Jones, Mr Paul May (Ward Councillor), Mrs H Richardson (Clerk) and 11 Members of Public.

Public Participation: The trustees for the miners’ welfare addressed the council to ask for their input into the allocation of parking outside the new post office. The Trustees were asked to put forward a proposal for the Parish Council to discuss next month.

The applicant for the Planning application at Bell Farm outlined the application and was available to answer questions.

58.1. Apologies for absence: Ms C Dinsdale, Dr L Malt, Mr W Tantam,

58.2. Declarations of Interest: None

58.3. The Minutes of the Meeting held on Monday 11th November 2024 were agreed as a true and fair record and the Chairman signed them.

58.4. Planning:

a) Applications to consult:
i) 24/04164/FUL: Bell Farm, Hunstrete Lane, Woollard. Change of use from Agricultural to mixed Agricultural and Commercial. Stationing of Shepherd’s Hut associated with Alpaca visits and erection of Toilet Hut. The Parish council resolved to SUPPORT the application as the applicant explained that all sessions are pre-booked and would not lead to any additional on street parking.

b) Decision Notification:
i) 24/01202/FUL: The Hollies, Hillcrest, Pensford. Erection of 3 bedroom bungalow on the gardens of The Hollies. REFUSED

58.5. Matters for Discussion / Decision

a) The Parish council approved expenditure to purchase two Defibrillators to replace the out of warranty defibrillators at the Post Office and Hillcrest and replacement cabinet for the cabinet at the post office. Next years budget would include the replacement defibrillator for Woolard.
b) The draft budget for 2025-2026 was discussed, amendments made and would be discussed again next meeting.

 Paul Baxter left the meeting

58.6. Financial Matters

a) The Financial Report was accepted

b) December payments were approved.
Purpose for Expense – Amount – VAT – Recover
Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £878.24 £- N/A
HMRC (Month 9) £270.53 £- N/A
DPM Lucas – grass cutting £50 £- N/A
Water2Business £72.93 £- N/A

58.7. The Ward Councillor reported that the budget is still under pressure with a £5.5 Million overspend on Children’s services. The local plan is delayed until the NPPF has been sorted. They are trying to identify a 5 year land supply.

58.8. Reports

a) PCAA: A proposed response to the scoping application will be circulated for comments then submitted by the Clerk.
b) Allotments: No report
c) Village Hall. No report
d) Clerks Progress Report was circulated.
e) Chairman’s Report. Chair had met with Malcolm Rigby who would be writing an article about Pensford for Somerset Life.
f) Police: No report

58.9. Items to carry forward to the next meeting: Parking at new post office, PCAA response, War memorial repair (SG to have a look before next meeting), snack bar on A37

58.10. To note Future Meetings

DATE OF NEXT PARISH COUNCIL MEETING: Monday 13th January 2024 at 7pm in Pensford Village Hall
The meeting closed at 21.25pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

HELD ON MONDAY 11th NOVEMBER 2024 IN THE MEMORIAL HALL, PENSFORD

Present: Ms C Dinsdale, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Dr L Malt, Mr W Tantam, Mr Paul May (Ward Councillor), Mrs H Richardson (Clerk) and 4 Members of Public.

Public Participation: The Applicant for 189 Publow Lane presented the amendments to the proposed plans

57.1. Apologies for absence: Mrs J Stephenson, Mr S Filer, Mrs T Jones,

57.2. Declarations of Interest: None

57.3. The Minutes of the Meeting held on Monday 14th October 2024 were agreed as a true and fair record and the Chairman signed them.

57.4. Planning:

a) Applications to consult:

i) 24/04000/FUL: Lockup Cottage, Publow Lane, Publow. Replacement of two adjacent front door entrance covers with matching porches at 1 and 2 Lockup Cottage.

ii) 24/04090/TCA: Pensford County Primary School, Pensford Hill, Pensford. Weeping willow (068515) – Fell tree to ground level. 4no. Ash (G1) – Fell trees to ground level.

b) Decision Notification:

i) 24/03292/FUL: PENSFORD POST OFFICE, PENSFORD HILL, PENSFORD. Relocation of Pensford Post Office and retail shop (Use Class F2) to the vacant Miners Institute Coffee Shop (Use Class E) in conjunction with change of use of the existing Pensford Post Office and retail shop (Use Class F2) to a 1 bedroom self-contained flat (C3 Use Class). PERMIT

c) Appeal Decision

23/04223/PIP: Jat Environmental Reclamation Ltd, Pensford Hill, Pensford.: A Permission in Principle Planning Application for the Erection of up to 4 New Build Dwellinghouses (Use Class C3) and Associated Infrastructure at JAT Reclamation. Appeal Ref: 24/00038/RF. DISMISS

57.5. Matters for Discussion / Decision

a) The Parish Council directed the clerk to apply for an account with Unity Bank and to add Steve Grimes as a signatory along with existing signatories.
b) The Parish Council approved the Event Management Plan for Remembrance following a successful event on Sunday.
c) The Parish Council were expecting a presentation from a representative from Heart Safe regarding new defibrillators, but he sent his apologies and so he would be invited again next meeting.
d) It was reported that a light was not working by the defibrillator by the post office. LM to investigate and repair as necessary.
e) The Parish Council received a report that the life saver was missing from the box by the Rising Sun. It was agreed that it was the property of the land owner and not the responsibility of the Parish Council.

57.6. Financial Matters

a) The Financial Report was accepted
b) August & September payments were approved.

Purpose for Expense – Amount – VAT – Recover

Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £894.44 £- N/A
HMRC (Month 8) £270.53 £- N/A
DPM Lucas – grass cutting £50 £- N/A
Mark Goulding – Bugler £30 £- N/A
UK Umbrella Service – DBS HR Reimburse £36 £- N/A

57.7. The Ward Councillor reported that the NPPF was on hold and the Local Plan were on hold. There is no 5 year land supply and so rural areas are vulnerable to developers.

57.8. Reports

a) PCAA: Meeting 21st November
b) Allotments: Woodchip is being delivered to Allotments but they don’t know who from and don’t need it. A tap has been installed on the water butt without permission and should be removed. A tap key was considered.
c) Village Hall. No report
d) Clerks Progress Report was circulated.
e) Chairman’s Report. Chair will write article for the magazine about Remembrance.
f) Police: No report

57.9. Items to carry forward to the next meeting: Budget &Defibrillator

57.10. To note Future Meetings

DATE OF NEXT PARISH COUNCIL MEETING: Monday 9th December 2024 at 7pm in Pensford Village Hall
The meeting closed at 20.42pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

HELD ON MONDAY 14th OCTOBER 2024 IN THE MOMORIAL HALL, PENSFORD

Present: Ms C Dinsdale, Mr S Filer, Mrs S Grimes (Chairman), Mr S Grimes, Mrs J Gully, Mrs T Jones, Mrs J Stephenson, Mr Paul May (Ward Councillor), Mrs H Richardson (Clerk) and 7 Members of Public.

Public Participation: The Applicant for 189 Publow Lane presented the amendments to the proposed plans

56.1. Apologies for absence: Dr L Malt, Mr W Tantam

56.2. Declarations of Interest: None

56.3. The Minutes of the Meeting held on Monday 9th September 2024 were agreed as a true and fair record and the Chairman signed them.

56.4. Planning:

a) Applications to consult:

i) 24/00539/FUL 189 PUBLOW LANE. Attic conversion to include new stair from first floor, internal insulation to roof and conservation rooflights on rear elevation. Alterations to openings on the ground floor to swap existing front door and adjacent window, and to enlarge window on front elevation to width of original front door. Ground floor extension to rear that extends below garden level. Existing garage demolished and rebuilt at lower ground level, with raised parapet wall above to make garden behind safe from falling. New garden room above kitchen to provide access to rear garden at higher level. – Revised Information
The Parish Council resolved that to SUPPORT to this application as the extension has little impact on the neighbours and would prefer a pitched roof to a flat roof which causes the increase in volume over the accepted 40%.

b) Decision Notification:

i) 24/02616/FUL: Birchwood Lodge, Wells Road, Pensford. Erection of single storey side extension to create entrance porch. PERMITTED
ii) 24/02298/FUL: Kensington House, Pensford Hill, Pensford. Raising of roof in upstairs eaves room with hipped roof and lower ground floor side extension with roof terrace, glazed aluminium veranda and steps. WITHDRAWN
iii) 23/02251/FUL: 48 Hillcrest, Pensford. Erection of 2no. bungalows PERMIT
iv) 23/03847/FUL: Publow Oak Barn, Blackrock Lane, Publow. Proposed Solar panels. PERMIT
v) 23/03848/LBA: Publow Oak Barn, Blackrock Lane, Publow, Proposed Solar panels. CONSENT
vi) 24/01958/LBA: 4 Church Street, Pensford. Internal and external alterations to include installation of cavity wall insulation to rear extension, loft insulation to main loft and associated ventilation to loft space, replacement loft hatch, mechanical extract ventilation to kitchen and bathroom ducted through external wall, and 10mm door undercut to bedroom 2 to allow cross flow of ventilation. CONSENT

56.5. Matters for Discussion / Decision

a) The Parish Council accepted & adopted the financial regulations, based on MALC model financial regulations.
 Steve Filer joined the meeting
b) The Parish Council agreed to ask the Village Caretaker to clean the fingerpost at Belluton and cut back vegetation around village signs..
c) The Event Management Plan for Remembrance was reviewed and updated.
d) The Parish Council were expecting a presentation from a representative from Heart Safe regarding new defibrillators, but he sent his apologies and so he would be invited again next meeting.
e) The parish Council agreed a nomination for the Chelwood Bridge Rotary Club Community Awards..
f) The Parish Council received a report of a waste pipe entering the River Chew from a dwelling in the Parish. A resident said volunteered to ask the home owner what was coming out of it.
g) The Parish Council agreed to nominate Claire Dinsdale to contact BART on behalf of the Parish Council to ask how we can test the water quality of the River Chew.

56.6. Financial Matters

a) The Financial Report was accepted
b) August & September payments were approved.

Purpose for Expense – Amount – VAT – Recover

Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £858.44 £- N/A
DPM Lucas – grass cutting £50 £- N/A
Bin Liners – Reimburse H Richardson £67.00 £11.17 Y
Information Commissioner £40.00 £- N/A
SLCC Subscription £80.64 £- N/A
HMRC (Month 7) £270.53 £- N/A

c) The Parish Council accepted the 6 month review of budget

56.7. The Ward Councillor gave an update on the budget overspend, the impact of an updated NPPF on greenbelt and house building.

56.8. Reports

a) PCAA: Concern about a major development in Long Ashton.
b) Allotments: No report
c) Village Hall. New roof in kitchen needed.
d) Clerks Progress Report was circulated.
e) Chairman’s Report. Chair had attended ALCA Meeting and Parish Liaison.
f) Police: Report Circulated

56.9. Items to carry forward to the next meeting: Budget &Defibrillator

56.10. To note Future Meetings

DATE OF NEXT PARISH COUNCIL MEETING:

Monday 11th November 2024 at 7pm in Pensford Village Hall

The meeting closed at 20.00pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 9th September 2024 in the Memorial Hall, Pensford

Present: Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Dr L Malt, Mrs T Jones, Mrs J Stephenson, Mrs H Richardson (Clerk) and 12 Members of Public.

Public Participation: A resident asked the Parish Council to support his proposal for a pump track in the Parish.

55.1. Apologies for absence: Ms C Dinsdale, Mr W Tantam, Mr Paul May (Ward Councillor)

55.2. Declarations of Interest: None

55.3. The Minutes of the Meeting held on Monday 8th July and 5th August 2024 were agreed as a true and fair record and the Chairman signed them.

55.4. Planning:

a) Applications to consult:

i) 24/02616/FUL: Birchwood Lodge, Wells Road, Pensford. Erection of single storey side extension to create entrance porch. The Parish Council resolved that to SUPPORT to this application

ii) 24/03292/FUL. Pensford Post Office, Pensford Hill, Pensford: Proposed change of use of Pensford Post Office Stores into a self-contained ground floor apartment in tandem with the change of use of the nearby Miners Institute coffee shop. The Parish Council resolved to SUPPORT this application.

b) Decision Notification:

i) 21/05576/FUL: Westward, 2 The Orchard Pensford: Erection of two semi-detached dwellings with access. PERMIT
ii) 24/01737/FUL: 140 High Street, Pensford. Installation of replacement rear windows and installation of 8no. solar panels. PERMIT
iii) 24/02472/CLEU: Butts Farm , Parsonage Lane, Publow. Occupation of Butts Farm as a residential dwelling (Use Class C3) in breach of occupancy condition 2 of application WC.11016/F for a period exceeding 10 years (Certificate of Lawfulness of Existing Use). LAWFUL

55.5. Matters for Discussion / Decision

a) The Parish Council discussed the proposal to install a pump track on the Village Hall Playing fields. The Parish Council supported the proposal in principle but directed the resident to approach the Village Hall Management committee whose responsibility it is to manage the Village Hall Playing fields.

b) The Parish council responded to a request from a resident at the last meeting from a resident who said that Pensford is looking untidy. A few jobs were identified that should be reported to ‘Fix my Street’. The item would be discussed again next month to identify jobs that could be taken on by the footpath ranger.

c) The Event Management Plan for Remembrance was reviewed and updated.

d) The Parish Council agreed to invite a representative from Heartsafe to attend the next meeting to advise on defibrillators.

e) The proposed amendments to the privacy policy were accepted.

f) The Parish Council accepted the draft site surveys put forward and they would be forwarded to B&NES planning policy team.

g) The Parish Council agreed to arrange a meeting with WERN to discuss carrying out a housing needs survey and available grant funding.

h) A potential water leak was investigated on the Allotments, but it was confirmed that there was no leak.

i) Expenditure of £67 was approved for more refuse sacks for the waste bins.

j) No information had been supplied to enable the Parish Council to discuss a grant application towards the Clock tower and so it was deferred to next meeting.

55.6. Financial Matters

a) The Financial Report was accepted

b) August & September payments were approved.

Purpose for Expense – Amount – VAT – Recover
Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £858.44 £- N/A
DPM Lucas – grass cutting £75 £- N/A
Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £895.34 £- N/A
DPM Lucas – grass cutting £50 £- N/A
BDO Ltd – External Auditor £252.00 £42.00 Y
HMRC (6 months) £1,623.18 £- N/A

55.7. The Ward Councillor sent his apologies.

55.8. Reports

a) PCAA: Minutes of AGM have been circulated. Next meeting 21st November.
b) Staffing Panel: Footpath officer’s appraisal has been circulated
c) Allotments: No report
d) Village Hall. No report
e) Clerks Progress Report was circulated.
f) Chairman’s Report.
g) Police: No report

55.9. Items to carry forward to the next meeting: Budget

55.10. To note Future Meetings
Parishes Liaison –18th September 2024
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th October 2024 at 7pm in Pensford Village Hall
The meeting closed at 20.34pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 5th August 2024 in the Memorial Hall, Pensford

Present:, Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Mrs T Jones, Dr L Malt, Mrs J Stephenson, Mr W Tantam, Mrs H Richardson (Clerk) and 10 Members of Public. Continue reading “Minutes – August 2024”

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 8th July 2024 in the Memorial Hall, Pensford

Present: Mr P Baxter(Chairman), Mr S Filer, Mrs T Jones, Mrs J Gully, Mr Paul May (Ward Councillor) and 5 x Members of Public. Continue reading “Minutes – July 2024”

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 10th June 2024 in the Memorial Hall, Pensford

Present: Mr P Baxter, Ms C Dinsdale, Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs T Jones, Mrs J Stephenson, Mr W Tantam, Mrs H Richardson (Clerk) and 3 Members of Public. Continue reading “Minutes – June 2024”

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 13th May 2024 in the Memorial Hall, Pensford

Present: Mr P Baxter, Ms C Dinsdale, Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Mrs T Jones, Dr L Malt, Mrs J Stephenson, Mr W Tantam, Mrs H Richardson (Clerk) and 1 Members of Public. Continue reading “Minutes – 13th May 2024”

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 6th May 2024 in the Memorial Hall, Pensford

EXTRA MEETING
Present: Mr P Baxter, Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs T Jones, Dr L Malt, Mrs J Stephenson, Mr Paul May(Ward Councillor), Mrs H Richardson (Clerk) and 31 Members of Public.
Continue reading “Minutes – 6 May 2024”