PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 14th February 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 14th February 2022 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 8th February 2022

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 10th January 2022 as a true & fair record

5. Planning:

a) Applications to consult:

i) 21/05455/FUL: Coombe House, Church Street, Pensford, Change of use, restoration and extension from commercial and residential storage to one dwelling (Use Class C3)
b) Decision Notification:
i) 21/03207/FUL: Tyning House, Hursley Hill, Publow. Erection of detached dwelling following demolition of existing HMO property. REFUSED

6. Matters for discussion/decision:

a) To receive a report from the Climate working group on the community energy project and to approve a letter of support to accompany the next stage of funding.
b) To approve expenditure of £59.50 for printing of flyers for the climate working group.
c) To receive an update on B&NES maintenance of damaged Bus Shelter
d) To approve expenditure of £118.80 (inc VAT) for replacement defibrillator pads.
e) To agree increase for the Footpath officer to £85 per month from April 1st.
f) To approve grant application from the Evergreens for £100 for the Queens Platinum Jubilee celebrations.

7. Financial Matters

a) To approve the financial Report:
b) To approve Payments to be authorised at February meeting:

Payee Mark McMullen
Description Footpath Officer
Amount £80
VAT to Reclaim N

Payee Mrs Helen Richardson
Description Clerk Salary (February Payroll)
Amount TBC £719.21
VAT to Reclaim N

Payee Mrs Helen Richardson
Description Reimburse Zoom subscription
Amount £4.80
VAT to Reclaim N

Payee Number One Electrical
Description Investigate & repair lighting to Defib box
Amount £131.94
VAT to Reclaim Y

Payee Mike Daniels
Description Reimburse Refuse Sacks for bins
Amount £56.02
VAT to Reclaim Y

Payee Janette Stephenson
Description Reimburse Defib Pads (awaiting invoice)
Amount £118.80
VAT to Reclaim Y

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)
a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th March 2022.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 10th JANUARY 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 10th January 2022 at 7 pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 4th January 2022

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend. (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 13th December 2021 as a true & fair record

5. Planning:

a) Applications to consult:
i) 21/05482/FUL: Bramley House, Hillcrest, Pensford. Conversion of existing outbuilding to form annex ancillary to main dwelling.
ii) 21/05576/FUL: Westward, 2 The Orchard, Pensford. Erection of two semi-detached dwellings with access.

b) Decision Notification:
i) 21/03207/FUL: Tyning House, Hursley Hill, Publow. Erection of detached dwelling following demolition of existing HMO property. COMMITTEE NOTIFICATION 12th JAN

6. Matters for discussion/decision:

a) To agree response to B&NES decision to remove the pedestrian crossing island on the A37 near Short Lane including merits of suggested options to pursue:
i. a light controlled pedestrian crossing
ii. double white lines.

b) To approve the Budget 2022-2023 and set the precept.

c) To approve expenditure for electrical repairs to the Defibrillator phone boxes at Woollard and Hillcrest.

d) To approve expenditure for 10 litter pickers

e) To receive an update on the Right of Way at the Rising Sun

f) To discuss options for Capital Expenditure.

g) To approve expenditure or £1325 for refurbishment of fingerpost

7. Financial Matters

a) To approve the financial Report:

b) To approve Payments to be authorised at January meeting:

Payee
Mark McMullen
Description
Footpath Officer
Amount
£80
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Clerk Salary (January Payroll)
Amount
TBC £719.21
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee
VP Services
Description
Refurbish Finger Post
Amount
£1325
VAT TO RECLAIM
N

Payee
Protect our Keynsham Environment (POKE)
Description
Grant
Amount
£200
VAT TO RECLAIM
N

Payee
Titan Internet
Description
Amount
VAT TO RECLAIM

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th February 2022.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 13th DECEMBER 2021 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 8th November 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 7th December 2021

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 8th November 2021 as a true & fair record

5. Planning:

a) Applications to consult:
i) 21/04405/FUL: Land Adjacent To Meadow Barn Wick Lane Pensford. Erection of four new build dwellings with associated access, parking and amenity space.

b) Decision Notification:
i) 21/03948/LBA: 170 Blackrock Lane, Publow. Demolition of existing porch and garage and erection of single storey rear extension. Replacement of two windows and internal works. CONSENT
ii) 21/03947/FUL: 170 Blackrock Lane, Publow. Demolition of existing porch and garage and erection of single storey rear extension. Replacement of two windows and internal works. PERMIT
iii) 21/00606/FUL: Land Adjacent To River Chew, Hunstrete Lane, Woollard. Change of use to dual use (agricultural/commercial) and site Shepherd’s hut used ancillary to Bell Farm Alpacas and as cafe (Retrospective). REFUSE

6. Matters for discussion/decision:

a) To review results of CIL consultation and agree next steps

b) To consider grant request from Dial a Ride for £40 to help towards operating costs & further expansion of the service in the area.

c) To consider grant request from POKE (Protect our Keynsham Environment) for further funds towards the cost of a transport expert investigating Planning application 21/00419/EFUL

d) To consider sites for planting a tree to commemorate the Queens Platinum Jubilee.

e) To review the 2nd Draft of Budget 2022-2023

f) To consider ways to improve the safety of pedestrians through the Narrows.

g) To agree response to consultation on proposed changes to the Rights of Way network – public footpath CL17/25 Blackrock Lane.

h) To approve purchase of replacement Bin Liner (£10) for bin at Calvary Wood.

7. Financial Matters

a) To approve the financial Report:
b) To approve Payments to be authorised at December meeting:

Payee
Mark McMullen
Description
Footpath Officer
Amount
£80
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Clerk Salary (December Payroll)
Amount
TBC £719.21
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee
ALCA
Description
Training – Essential Councillor LM
Amount
£40.00
VAT TO RECLAIM
N

Payee
Water to Business
Description
Water for Allotments
Amount
£15.92
VAT TO RECLAIM
N

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 10th January 2022.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 8th NOVEMBER 2021 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 8th November 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 1st November 2021

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 11th October 2021 as a true & fair record

5. Planning:

a) Applications to consult:

i) 21/00419/EFUL: Resourceful Earth Ltd Charlton Field Lane Queen Charlton: Development of an Anaerobic Digester Facility (including retention of the existing Feedstock Reception Building, Digester Tank (x5), Storage Tank, CHP Engine (x4), Transformer, GRP Substation, GRP Technical Room (x5) and Gas Equipment) to produce both gas and electricity for injection into the local grid networks, alongside the restoration of the former Queen Charlton Quarry Site with ecological and landscape enhancements .

b) Decision Notification: None

6. Matters for discussion/decision:

a) To review plans for CIL consultation.
b) To review the 1st Draft of Budget 2022-2023
c) To set up a working party for the Queens Platinum Jubilee
d) To consider the option of introducing residents parking permits in areas of Pensford
e) To request double yellow lines are reinstated.
f) To discuss request from Resident to consider compulsory purchase of land to create footpath.

7. Financial Matters
a) To approve the financial Report:
b) To approve Payments to be authorised at November meeting:

Payee
Mark McMullen
Description
Footpath Officer
Amount
£80
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Clerk Salary (November Payroll)
Amount
TBC £719.21
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee
Mark Goulding
Description
Bugler
Amount
£30

Payee
DPM Lucas
Description
Cutting the Green
Amount
£40
VAT TO RECLAIM
N

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group – Cllr Dawn Custance
c) Memorial Hall – Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Remembrance Day
f) Clerks Progress Report
g) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 13th December 2021.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 11th October 2021 at 7pm IN THE VILLAGE HALL

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 11th October 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council Date: 5th October 2021

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 13th September 2021 as a true & fair record

5. Planning:

a) Applications to consult:

i) 21/04355/FUL: Police House, 1 Police Lane, Pensford, Erection of detached double garage with study above.
ii) 21/04301/FUL: Publow Farm, Blackrock Lane, Publow: Internal and external alterations including the relocation of the existing access gates and construction of a new stone wall and oil tank/ bin storage area.
iii) 2104302/LBA: Publow Farm, Blackrock Lane, Publow: Internal and external alterations including the relocation of the existing access gates and construction of a new stone wall and oil tank/ bin storage area.

b) Decision Notification:

i) 21/02575/FUL: Parcel 4668, Pensford Lane, Stanton Drew: Change of use of agricultural building and land to mixed agricultural and equestrian, the erection of a hay barn and the creation of an all- weather riding arena (Part Retrospective).
ii) 21/02893/FUL: Belluton Yard, Belluton Farm, Stanton Road, Pensford. Conversion of former stables to a dwelling, extension and associated alterations.

6. Matters for discussion/decision:

a) To review unresolved planning issues.
b) To approve expenditure for clearance of path at Salters Brook.
c) To review plans for CIL consultation.

7. Financial Matters

a) To approve the financial Report:
b) To approve Payments to be authorised at October meeting:

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group – Cllr Dawn Custance
c) Memorial Hall – Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 8th November 2021.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 13th SEPTEMBER 2021 at 7pm IN THE VILLAGE HALL

TO ALL PARISH COUNCILLORS:
You are summoned to attend a meeting of the Parish Council on Monday 13th September 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council Date: 7th September 2021

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 12th July 2021 as a true & fair record.

5. Planning:

a) Applications to consult:
i) 21/03755/LBA: 170 Blackrock Lane, Publow. Internal and external alterations for the repair of chimney stack due to cracked cement flashings causing damp on to top floor and replace with lead. Seal the coping stones with a clear solution. Sweep chimney and install new appropriately sized chimney liner for future wood burner.
ii) 21/03947/FUL: 170 Blackrock Lane, Publow. Demolition of existing porch and garage and erection of single storey rear extension.
iii) 21/03948/LBA: 170 Blackrock Lane, Publow. Demolition of existing porch and garage and erection of single storey rear extension.

b) Decision Notification:
None

c) Report of Delegated Responses:

i) 21/03209/FUL: Land To South Of South Bristol Motor Company New Road, Pensford. Retrospective for the demolition of existing storage buildings and erection of replacement buildings. Erection of 2.4 m high security fencing. Installation of storage containers in connection with the existing storage use.

ii) 21/03207/FUL. Tyning House, Hursley Hill, Publow. Erection of detached dwelling and detached garage/home office following demolition of existing HMO property.

iii) 21/03227/FUL. Sunny Acres, Woollard Lane, Publow: Alterations to combine two existing dwellings to create 1no.dwelling, demolition of attached garage and outbuildings. Erection of 1no. new dwelling and associated works

6. Matters for discussion/decision:

a) To approve Event Management Plan for Remembrance Sunday

b) To approve expenditure of £80 for 20 new poppies for lamp posts.

c) To adopt policy for handling DBS certificate Information.

d) To progress plans for CIL consultation.

7. Financial Matters

a) To approve the financial Report:

b) To approve Payments to be authorised at September meeting:

i) August Payments (Retrospective)

ii) September Payments

Payee  
Mark McMullen
Description
Footpath Officer
Amount
£80
VAT TO RECLAIM
N

Payee  
Mrs Helen Richardson
Description
Clerk Salary (September Payroll)
Amount
TBC £719.21
VAT TO RECLAIM
N

Payee  
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee 
DPM Lucas
Description
Cutting the Green
Amount
£60
VAT TO RECLAIM
N

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group – Cllr Dawn Custance
c) Memorial Hall – Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 11th October 2021.

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 12th JULY 2021

TO ALL PARISH COUNCILLORS:
You are summoned to attend a virtual meeting of the Parish Council on Monday 12th July 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 6th July 2021

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 28th June 2021 as a true & fair record

5. Planning:

a) Applications to consult:
i) 21/02971/FUL. The Limes Publow Lane Publow: Bungalow renovation including ridge raise, loft conversion with dormers and single storey rear extension.
ii) 21/02893/FUL. Belluton Yard Belluton Farm Stanton Road Pensford: Conversion of former stables to a dwelling, extension and associated alterations.

b) Decision Notification:
i) 21/02692/TCA Bramley Cottage Publow Lane Woollard: Willow(T3) fell as deceased. NO OBJECTION

6. Matters for discussion/decision:

a) To agree maintenance programme for the Lock up

b) To support the request from the Village Hall for parking restrictions opposite the entrance to the car park.

c) To consider concerns about the music licence at the Rising Sun

d) To progress plans for CIL consultation once lockdown is lifted.

7. Financial Matters

a) To approve the financial Report:

b) To approve Payments to be authorised at July meeting:

Mark McMullen
Footpath Officer
£80
VAT to reclaim: N

Mrs Helen Richardson
Clerk Salary (July Payroll) TBC
£719.21
VAT to reclaim: N

Mrs Helen Richardson
Reimburse Zoom subscription
£4.80
VAT to reclaim: N

DPM Lucas
Cutting the Green
£40
VAT to reclaim: N

Janette Stephenson
Reimburse screwfix bulbs for defib
£5.37
VAT to reclaim: 89p

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
Parish Liaison -, 14th July 6.30pm on Zoom
Chew Valley area forum: 26th July 6pm on Zoom
DATE OF NEXT PARISH COUNCIL MEETING: Monday 13th September 2021 (no scheduled meeting in August)

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

MEETING TO BE HELD ON MONDAY 28th JUNE 2021 AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

TO ALL PARISH COUNCILLORS:

You are summoned to attend a virtual meeting of the Parish Council on Monday 28th June 2021 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 23rd June 2021

Presentation: Young Bristol – Youth Club on Wheels.
Lucy Shaw (Development & Fundraising Manager) and Shea Stew (Mobile Provision Lead)

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Thursday 6th May 2021 as a true & fair record

5. Planning:

a) Applications to consult:

i) 21/02399/FUL: Lordswood, 7 Station Approach, Pensford. Erection of single-storey rear extension with covered patio following demolition of existing conservatory /extension.
ii) 21/02692/TCA: Bramley Cottage, Publow Lane, Woollard. Willow(T3) – fell as deceased.
iii) 21/02575/FUL: Parcel 4668, Pensford Lane, Stanton Drew. Change of use of agricultural building and land to mixed agricultural and equestrian, the erection of a hay barn and the creation of an all-weather riding arena (Part Retrospective).

b) Decision Notification:
i) 21/01512/FUL: Laurel Lea. Pensford Hill, Pensford. Erection of a double storey side extension, porch roof changed from flat roof to tiled pitched roof and a skylight balcony to the rear of the property. PERMIT
ii) 21/01194/FUL: Jasmine Cottage, 153 High Street, Pensford. Erection of Replacement rear lobby. PERMIT

6. Matters for discussion/decision:
a) To consider options to fund the ‘Youth Club on Wheels’ to enable it to continue operating in Pensford.
b) To discuss the proposed donation of a defibrillator to be sited at the Village Hall.
c) To consider planting a tree to commemorate the Queens Jubilee as part of the Queens Green Canopy.
d) To approve the additional insurance premium of £37 to insure the Phone Box against damage. It is already insured against public liability at no extra charge.
e) To discuss excessive litter at Publow Pond and misuse of Parish bins.
f) To approve the commissioning of the BWCE Renewables Audit £3250 + VAT (£3050 to be paid by grants raised by the Climate Emergency Working Group)

7. Financial Matters:

a) To accept the Internal Auditors report.
b) To approve the Annual Governance statements
c) To approve & sign the Annual Return for YE 31 March 2021 (Unaudited) Sect 2
d) To sign Certificate of Exemption (Gross expenditure does not exceed £25,000)
e) To approve the financial Report:
f) To approve Payments to be authorised at June meeting:

Payee Mark McMullen
Description Footpath Officer
Amount £80
VAT to reclaim N

Payee Mrs Helen Richardson
Description Clerk Salary
Amount £719.21
VAT to reclaim N

Payee Mrs Helen Richardson
Description Reimburse Zoom subscription
Amount £4.80
VAT to reclaim N

Payee Christine Wilkins
Description Internal Audit
Amount £200
VAT to reclaim N

Payee Sarah Bishop
Description Vintage Phone Box
Amount £1
VAT to reclaim N

Payee Parish Councils Airport Association (PCAA)
Description Annual Subscription
Amount £75
VAT to reclaim N

Payee DPM Lucas
Description Cutting the green
Amount £40
VAT to reclaim N

Payee Water3Business
Description Water for allotments
Amount £18.32
VAT to reclaim N

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)
a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
Parish Liaison -, Wednesday 14 July or Wednesday 21 July,
DATE OF NEXT PARISH COUNCIL MEETING: Monday 12th July 2021

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

PARISH COUNCIL AGENDA TO BE HELD
ON Thursday 6th MAY 2021 on ZOOM
Meeting ID: 921 632 8724
Passcode: 839444

TO ALL PARISH COUNCILLORS: You are summoned to attend an Annual & Monthly meeting of the Parish Council on Thursday 6th May 2021 at 7.00 p.m.
H Richardson – Clerk to the Parish Council Date: 30th April 2021

Public Participation: (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

AGENDA:
1. Election of Chairman, Vice-Chairman
2. Signing of Declaration & Acceptance of Office

Members of the Public

3. Apologies for Absence

4. To receive notification of any Members’ personal or prejudicial interest in any item on the Agenda

5. Appointment of Representatives for:
a) Memorial Hall Committee:
b) Parish Council’s Airport Association:
c) Parish Liaison Meetings:
d) ALCA Meetings:
e) B&NES Local Council Group:
f) Chew Valley Forum:
g) Flood Representative:
h) Guardians for Defibrillators:
i) Staffing Panel
j) Climate Emergency Working Group

6. To review Standing Orders

7. To agree 2021/2022 schedule of Meetings

8. To approve renewal of Council Insurance Policy (Long Term agreement)

9. To review Risk Assessment

10. To confirm the Minutes of Monday 19th April 2021 as a true and fair record.

11. To Receive an update on District Matters from Cllr P May.

12. To receive any updates on matters from the last meeting:
a) Vintage Phone Box – Cllr Paul Baxter & Cllr Jenny Gully
b) Allotments – Cllr Mike Daniels
c) Climate Emergency working group– Cllr Dawn Custance
d) Dog bins – Cllr Mike Daniels
e) Memorial Hall – Cllr Paul Baxter
f) PCAA – Cllr Tony Heaford

13. Matters for Discussion/Decision:
a) To receive an update on Current Legislation regarding Virtual Meetings and review arrangements for returning to face-to-face meetings
b) To review the scheme of delegation
c) To review areas of Parish that require Maintenance / Repair

14. Reports:
a) Clerks Progress Report.
b) Chairman’s Report

15. Planning:

a) Applications to Discuss:
i) 21/01859/FUL: 40 Hillcrest, Pensford: Demolition of existing double garage and erection of a new 2/3 bedroom dwelling (resubmission)

b) Decision Notification:
i) 21/00810/FUL: Recreation Ground, Publow Lane, Publow. Replacement Building. PERMIT

16. Financial Matters:
a) Finance Report
b) Payments to be authorised

17. Items of Report to carry forward to the next Meeting:

18. To Note Future Meetings:
DATE OF NEXT PARISH COUNCIL MEETING: MONDAY 14th June 2019 AT 7.15 pm in the Memorial Hall

Publow with Pensford Parish Council

ANNUAL VILLAGE MEETING

TO BE HELD ON

Thursday 6th May 2021 at 7pm on ZOOM

Meeting ID: 921 632 8724

Passcode: 839444

Janette Stephenson – Parish Council Chairman                                        Date: 27th April 2021

 Agenda:

a) Chairman’s Report

b) Financial Report

c) Report from Ward Councillor

d) Questions and items of Interest from Residents

The Annual Meeting of the Parish Council and the monthly meeting of the Parish Council will follow.