MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 8th SEPTEMBER 2014 AT 7.15 pm AT THE MEMORIAL HALL, PUBLOW LANE PENSFORD

Present: Chairman Mr T Heaford Vice-Chairman: Mrs J Stephenson
Mrs J Jones, Mrs S Grimes, Mr L Seymour, Mrs J Gully, Mrs L Cains, Mr S Filer

Clerk: Mrs J Bragg

Mr P Breach, Mr Breach’s Sister, Architect & Property Advisor were present along with three further members of the public.

1) Members of the Public: A member of the public attended the meeting to bring to the attention of the Parish Council problems being experienced with 4 x 4 vehicles coming onto land without permission and causing considerable and costly damage. A metal fence was put up by the landowner to stop this problem but this was consequently removed by the 4 x 4 group using a JCB digger. The Police have been informed of the problems here. It was mentioned that the bollards put at the entrance to Ringspit Lane may have created this problem and have diverted the 4 x 4 people onto the private land. Parish Council will assist by supporting the Police & BANES in their suggestions to secure the land.

2) Welcome Mr Breach: Mr Breach (Landowner), an Architect from Alec French & a Property Advisor from Savilles attended the meeting to present to the Parish Council proposals for a piece of land on Wick Lane. A previous meeting had been held with a sub-committee of the Parish Council. Mr Breach gave a brief history of the Breach Family who once owned Guys Farm in Stanton Lane and surrounding land around it. After the sale of land and property this one piece of land in Wick Lane remained. The land is of no agricultural use. The proposal is for 9 homes, 6 of which will be starter type homes and 3 maybe of a higher value. At present the land is overgrown and the site is split into two parts and upper and lower area. One part of the site will be kept for green space. All car parking will be contained on site and four homes will benefit from underground car parking. There will be additional space at the top of the site for extra parking. A major concern has been safe access and the Highways Department of BANES Council have been consulted and have been on site to look at the Vision Splay which they appear to be in favour of. The proposal is within the Housing Development Boundary.

The Parish Council were presented with a slide show showing the location and proposed style of the finished houses. All comments made in relation to style, car parking, & access will be taken away and looked at.

A full Public Consultation will take place although it has not been arranged yet.

Pre-Planning Advice has been sought with BANES Planning Department.

3) Apologies for Absence were received from Cllr P Edwards and Mr J Kelly

4) Minutes of Monday 11th AUGUST 2014 after being circulated and read were signed as a correct record.

5) Matters Arising from the previous minutes: There were no matters arising.

6) Items for Discussion:

a) Allotments: An update was given on the recent thefts from the allotment site and it is hoped that this has now been resolved. Allotment holders have been informed. Allotment holders have shown an interest in forming a committee to meet quarterly. PCSO Martyn Bragg has offered to sit on a committee. Parish Council agreed to proceed with a clean up on site as a starting point. The school will be contacted to find out if they still wish to use their plot along with others who do not appear to be cultivating their plots.

b) Footpaths Officer Position: Applications had been received and further discussion will take place with the Chairman and interviews arranged.

c) Closed Church of Pensford St Thomas: It was reported that there had been one objection received following plans to close the Churchyard. The objection gave concerns in relation to insufficient protection to the existing graves. The Church Commissioners are now likely to insist on a Covenant being put into their documentation. The Parish Council had no further representations to make and confirmation had been emailed to the Church’s Commissioners.

d) Rural 20mph Speed Limit Programme Outcome: Recently the Parish Council had applied for Old Road to be included in the Rural 20mph Speed Limit Programme. BANES reported that the “Mean average vehicle speeds in Pensford were found to be above 26mph according to recent speed surveys undertaken following on from the initial expression of interest from the Parish Council. Pensford therefore does not meet the criteria for a self-enforcing 20mph speed limit at this time and will not be prioritised for funding this year. Parish Council are to challenge this outcome and request a scheme for Old Road.

e) Chairman of BANES Council Community Awards 2014/2015: Chairman asked the Parish Council to consider their nominations for this year’s awards.

f) A37/ Park & Ride: Chairman reported that Cllr Edwards has exchanged e.mails with BANES regarding traffic calming in Pensford and the suggestion again of a traffic light system at both ends of the village. Cllr Edwards suggestions appear to have been met with little interest by BANES and the help of the local MP is now being sought. A Park & Ride suggestion has also been made with the location being land at Whitchurch or Chelwood. Parish Council to support this suggestion.

g) Accounts: The accounts were still at the Internal Auditors.

7) Clerks Progress Report:

Trees in Woollard: Trees in Woollard planted by the Parish Council to celebrate winning the Village of the Year Competition are in need of pruning as they are quite overgrown. Mrs Stephenson has received Quotes.

Alarms at Pensford Garage: Nuisance car alarms at the Car Sales on New Road were reported to be going off during the night. Members of the Public had tried talking to the garage owner but were told that it was cats triggering the alarm and nothing further could be done. Clerk’s advice was to get in touch with the Environmental Protection department of BANES. An e.mail reply to the Clerk read “Thank you so much, you have been really helpful.”

Housing Development Boundary Maps: Julie O’Rourke at BANES has been contacted and larger maps with a key have been received and will be distributed.

Footpath at Church Farm: Sheila Petherbridge has given Parish Council photographs and a news paper cutting relating to the installation of the Wooden Bridge at Church Farm. Clerk has placed them on file.

Church Street: Cleansing Management were asked in July to attend to the problems of litter, weeds and overhanging vegetation in Church Street. Clerk has emailed Wayne Honey to find out if this has been dealt with.

Parking – Post Office Church Street: The Post Office were experiencing problems with inconsiderate parking on the Keep Clear sign and parking across the Post Office Vans Parking Bays. The Police were informed and a visit from the PCSO’s was undertaken.
Pavements: A request has been made to BANES to tidy and clear the pavement from the Car Sales up towards Whitley Batts. This pavement has become overgrown and parts of the pavement are broken up and need resurfacing.

Also BANES have been asked to cut back and uncover once again the pavement which runs alongside Hursley Hill on the right hand side as you go up the hill. This was cleared a couple of years ago but has become overgrown again.

Verges: A request was made in July for the verges to be cut.

Wall on Pensford Hill: A follow up e.mail has gone to Development Control regarding the Wall belonging to Hillside House and the concerns that it may be bowing out into the road.

Kier Recycling, Unit 4 Ashmead Lane: On Saturday 13th September 10.00am – 2pm you can get the chance to see what happens behind the scenes following the collection of your recycling. If anyone wishes to go along please book a place through Council Connect on 01225 394041

Planning/Enforcement:

Holly House Hillcrest: There has been no sight of a Retrospective Planning Application to date. Clerk has e.mailed the Enforcement Officer in charge to find out when it is likely to receive the application.

Belluton Farm, Stanton Road: Parish Councils concerns have been returned to BANES Planning regarding over development of the site and Highway Access issues this could create for the B3130.

Items following consideration of the Progress Report:

Back Lane: This area still needs attention. Clerk to pursue with BANES.

The Chapel, Woollard: Parish Council have been asked to write to Development Control regarding issues at The Chapel in relation to the lack of an Emergency Escape to the First Floor of the building and the issues with the Septic Tank and proximity to the river.

New Printer: Parish Council supported that a new Printer should be purchased for the Clerk.

Trees in Woollard: Parish Council agreed for Mrs Stephenson to instruct TH Baker Garden Maintenance to prune the Cherry & Oak Tree at a cost of £60 to include the Planning Application.

8) Planning:

Outcomes: 14/00931/FUL Mr J Beacham Chapel, Mill Lane, Woollard. Change of use from building (Chapel) to use as office/business. PERMIT

Tree Works Notification: 14/04046/TCA Former St Thomas a Becket’s Church.
The Churches Conservation Trust. 1 x Sycamore, fell. 1 x Sycamore – crown lift and prune. Parish Council Support.

9) Financial Matters:

Payments to be authorised:

Mrs J Bragg Clerk Salary July £604.58
Mrs J Bragg Clerk Imprest £12.00
DCM Computers Remote Support Service £72.00

10. Any Other Business:

Signs around the Village: The problem of the amount of signs advertising business’s in the area were discussed. It was reported that there are some on the roundabout at Chelwood; many are appearing in the village and at bus stop locations. It was reported that the owners of the cafe had been spoken to in relation to the amount of signs for the cafe but as this is a new business and needs support the signs will stay in situ for a while.

Woollard Bridge: Still in need of re-painting. Clerk to chase up.

Pavement by Lock Up Cottages: Cars continue to park on the pavement. Ignoring the advisory Keep Clear Line. Parish Council to pursue Double Yellow Lines.

Seat on Pensford Hill: The seat is completely covered in brambles and needs clearing. Clerk to ask BANES.

Tennis Court: A break-in at the Tennis Court had occurred.

Parish Council Web Site: Has been re-built, take a look!!
www.publow-with-pensford-pc.gov.uk

Community Trust: Are to be giving the Memorial Hall, Security Equipment including CCTV cameras.

Parking Bays: Parish Council agreed for the removal of the Disabled Parking Bay outside of Schumack House. The Parking Bays at Hillcrest will be questioned as to whether or not they are in use.

Change in Date of Next Meeting: Due to holidays, it was agreed to change the date of the next Parish Council meeting to Monday October 20th 2014.

ALCA AGM: Mrs S Grimes kindly offered to attend this meeting.

11. Notice of Future Meetings:

ALCA AGM Saturday 4th October 2014 10.30am at the Jubilee Centre Bradley Stoke

Chew Valley Area Forum Thursday 9th October at 6.30 pm venue to be confirmed

DATE OF NEXT MEETING MONDAY 13th OCTOBER 2013 AT 7.15 pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 11TH AUGUST 2014 AT 7.15 pm AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

PRESENT: Chairman: Mr T Heaford Vice-Chair: Mrs J Stephenson
Cllr P Edwards, Mrs S Grimes, Mrs J Jones, Mr J Kelly, Mr L Seymour.

There were four members of the public present.

1) A member of the public wanted to know what was happening to the piece of land on Stanton Lane. He had heard there was a possible housing development and there had been previous attempts to develop it. His concerns were the vehicular access, narrowness of the lane and also the condition of the lane. The chairman explained there would be a public consultation on this. He was asked how many and how big would the properties be, and were there drawings available. He was told that at the moment there were only talks with BANES re the possibility of it happening.

A further three members of the public wanted to know why there was so little help for the Village Hall. They asked about the running costs and whether the Parish Council could help out with the electricity or oil costs. Local organisations are reluctant to have their fees increased. The Chairman suggested they put forward a business plan taking into consideration what it earns and what it needs. Cllr Edwards agreed that this was the way forward.

2) Apologies for Absence were received from Mrs J Bragg, Mrs L Cains, Mr S Filer and Mrs J Gully. Best wishes were expressed to Mrs Bragg who was recovering from an operation.

3) Minutes of Monday 14th July 2014 were circulated and Mr J Kelly stated he was present at that meeting. This would be amended and were signed as a correct record.

4) Matters Arising from the previous minutes:

Neighbourhood Planning – Cllr Edwards asked re involvement of Whitchurch Parish Council with Publow with Pensford. The Chairman said we wanted to go alone.

The white line outside the Lock – up houses has been put in place.

5) Items for Discussion:

a) Chew Valley Forum Meeting: members elected were Chairman: Richard Currie (Compton Martin), Vice Chairman: Tony Heaford, BANES: Louise Fradd.

b) Housing Development Boundary: Maps to be distributed when copied – initially too small a scale.

c) Financial: Mr Kelly said there was no change. The accounts are with Underwood Lamb. Hopefully available at the next meeting.

d) Allotments: There has been a complaint from one of the allotment holders concerned that vegetables had been dug up and removed. A possibility suggested was that it might be deer. There was considerable discussion about the state of the allotments. It was suggested that a meeting was convened with the allotment holders. An advertisement to go into the Parish Magazine about vacant allotments.

e) Footpaths Officer: He has met with Mr Seymour and has handed over the equipment. He was asked for his action plans and time sheets. He doesn’t want paid because he hasn’t done much of the work.

An advertisement is going into the Parish Magazine and Chew Valley Gazette for a replacement.

6) Clerks Progress Report: None

7) Planning:

Footpath at Church Farm. The work is ongoing. Mrs Stephenson walked the path with Sheila Petheridge

Railway Cottage: Cllr Edwards said Andy Pegler was involved with it now. There has been an objection to this by Cllr Edwards and Liz Richardson.

Holly House: There have been more complaints with Mrs Morgan and Mr Rigby Philip Miller replacing Meg Reyham. A planning application for retrospective work to be in by the 1st September.

Gypsy and Traveller DPD: It will have to go

Windy Willows, Publow La

ne: Seems very large. Supplementary plans may have been submitted. This needs checking.

The Log Cabin, Woollard Lane: No further development

A late Planning Application:

Belluton Farm: There are already 3 houses. Access and overdevelopment were discussed.

8) Financial Matters:

Payments authorised in August:

Mrs J Bragg Clerk Salary July £604.58
Mrs J Bragg Clerk Imprest £15.90
Mogford Prescott Installation of Defib at Hillcrest £354.00

Payments Received:

None

9) Any Other Business:

Footpaths Officer when appointed to do The Green, Pensford. At present a local resident is doing it.

Travellers: Cllr Edwards said they are at Hartcliffe and Hengrove

Trees in Woollard: By the Bridge. They need some work as overhanging the seat. Mrs Stephenson to get 3 quotes.

Large Lorries: 2 have been reported coming into Woollard and have got stuck. Possibly more signage needed.

Bank: Badly eroded on the (L) side coming towards Woollard at the junction of Priestdown / Woollard

Defibrillator: A cheque for £100 has been received from Pensford PSA as a donation to the defibrillator at Hillcrest

 

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 14th JULY 2014 AT 7.15 pm AT
THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman: Mr T Heaford Vice-Chair: Mrs J Stephenson, Mrs J Jones, Mr L Seymour, Mrs L Cains, Mrs S Grimes, Cllr P Edwards,
Mr S Filer. Clerk: Mrs J Bragg.

There were two members of the public present.

1) Members of the Public attended the meeting to bring to the Parish Council concerns regarding the problems with Parking in the High Street and Hillcrest areas. Concerns are once again raised that there is not enough room for an emergency vehicle to pass through the chicanes of cars. Members of the Public were advised to send details to Traffic & Safety Department at BANES Council in support of correspondence the Parish Council has already made to them.

2) Apologies for Absence were received from Mrs J Gully.

3) Minutes of Monday 9th June 2014 after being circulated were signed as a correct record.

4) Matters Arising from the previous minutes:

• Roadworks on A37: The lights were removed prior to the Glastonbury Festival, they are now back in place whilst the work continues.
• Traffic Count Publow Lane: Results reported an average speed of 30mph in the Southerly direction and 28mph the opposite way. This will be queried with Traffic & Safety.
• Cheque for Retiring Committee Members: The donation to the retiring committee members of the Memorial Hall was made too late and gifts already purchased. Parish Council agreed that the cheque should be returned.
• Salmon & Strawberry Event: Was held at the Memorial Hall and was reported to have raised over £1,000.00 for the Memorial Hall Funds.
• Planters: The example at the Pelican had cost £65 per planter and were made by a local carpenter. It was suggested that stone trough type planters were be longer lasting and maintenance free. Price of these will be looked into.

5) Items for Discussion:

a) Review of Housing Development Boundaries: Parish Council to await further direction from BANES after agreeing to be involved in the Review.

Chairman informed the Parish Council of a proposal recently presented to the Parish Council by a landowner proposing to build some small affordable homes on a piece of land in the Parish. All homes will benefit from their own car parking spaces. Outline sketches were presented to the Parish Council. It is proposed by the Landowner to attend a future meeting either in August or September followed by a Public Consultation. The Landowner has sought pre-planning advice from BANES.

b) Neighbourhood Planning: A meeting was held and it was agreed to re-advertise the need for people to be involved. Three more volunteers have registered their interest. A copy of the Stanton Drew Neighbourhood Plan has been circulated. Clerk to arrange a further meeting.

c) Parish Liaison Meeting Report 18th June 2014: This meeting was attended by Mrs Grimes. It was a well attended meeting with presentations being given on Health Shortages. Hydraulic Fracturing in BANES, Connecting Communities, the Energy @ Home Initiative, Parish Ranger Scheme and the Rural Broadband. Full minutes can be found on the BANES Web Site.

d) Parish Councils Airport Association Meeting 24th June 2014: The AGM & the regular meeting were held. There is to be a new Hanger on the South Side of the Airport. There has been an increase in passenger numbers and airport movements by 6.7%. There is no progress to report on the building of the Hotel as there is no partner to build it at present. A planning application will be made for a car park on the North side of the airport. Concerns have been raised by a member of the public regarding fuel smells in the neighbouring woodland.

e) Public Footpath – Church Farm: Work continues on the re-grading of the slope. All parties are happy with the progress being made. Two future items to look at will be the new footpath location once an application is made and an application for a Permissive Footpath.

f) Outcome of Parish Ranger Pilot: The Parish Ranger Pilot was extended to the end of July. The scheme has not proved to be cost neutral. It will now be ending in its present form. A new “Ranger” role will be introduced to the wider Neighbourhoods operational team to carry out jobs like mending benches, lopping branches, cleaning signs etc. Also there is a proposal to carry out with Parish Council representatives a review of the Parish Sweeping Scheme in 2015 with a view to increasing community ownership and involvement in service provision.

g) Placemaking Plan Stage 2: Details of all the next steps have been received from BANES.

h) Core Strategy Decision following 10th July 2014 Meeting: It was reported that the plan period will be 2011 to 2029 the housing requirement has increased from 11,000 to 13,000 dwellings in BANES. There will be changes to the green belt in Keynsham, Odd Down & Whitchurch (Horseworld site). Very little appears to have been studied in relation to infrastructure of roads, schools, Doctors etc.

Clerk to send out the Power Point Presentation to all Members of the Parish Council.

i) Village Green: Mr Newey & Mr Parnell would like to continue to cut the Village Green, at present the Footpaths Officer is still responsible for the cutting of the Green. The matter will be looked at.

As the Footpaths Officer has indicated that he does not have the time to commit to the position now it was agreed to advertise the position in the Chew Valley Gazette and Parish Magazine. Mr Seymour agreed to contact the Footpaths Officer and collect the equipment.

j) Chairing Effective Meetings Training: Mrs Stephenson attended this training session and reported that it was well attended. Those attending undertook role play situations and everyone got involved. Mrs Stephenson was presented with a certificate for the course.

6) Clerks Progress Report:

• Publow Lane: Apologies were received from BANES regarding the delay in responding to the Parish Councils request for a Keep Clear Line on the Corner of Publow Lane by Lock Up Cottages. A works order was then raised for a white line to be placed around the bend to improve visibility and to ensure that vehicles do not need to proceed on the incorrect side of the carriageway, this line was put down in the incorrect place. BANES have been informed, but a further site visit has to be carried out before the line can be corrected. Parish Council agreed that Yellow Lines should be requested but in the interim the white line should be put in the correct place.
• Back Lane: A request was put through to Anthony Davies in Highways to attend to Back Lane. The Lane needs a clear up and attention to overgrown vegetation.
• Publow Lane junction with A37:
  • Metal Drain covers – Publow Lane: Highways have looked at the manhole covers in question, they confirm that they are showing signs of breaking up around the ironwork and will monitor closely as at present they are not posing a danger. BANES would prefer to do a large tarmac job there rather than small little patches.
  • Wall on Pensford Hill: Structures have looked at the Wall on Pensford Hill which is thought to be bowing out further into the road. They have advised that as this is a boundary of the garden of Hillside House, Building Control should be contacted to make a site visit. Clerk has emailed Building Control and a reply is awaited.
• Village Green: Highways have confirmed that they are arranging for the metal post to be repaired on the Village Green.
• Member of Public: A query was received from a Member of the Public putting on a concert in the memorial hall in July wondering if we had a parish magazine or web site to list the event. Clerk advised of Parish Magazine contacts and Web Master details. Clerk also advised that if a banner was to be put on the bridge then permissions should be sought from BANES Licensing.
• Neighbourhood Planning Booklets: A request was made to CPRE for 10 copies of the booklet titled How to Shape Where you Live in relation to neighbourhood Planning. These are still awaited.
• Church Street: A member of the Public emailed Clerk to flag up an unsightly problem in Church Street, Pensford. Church Street was reported to be dirty, untidy and full of weeds growing either side of the road against the buildings and the gutter and pavements were strewn with litter and as a Village which once won the Best Kept Village they would be grateful if the Parish Council could look into getting Church Street tidied up.
  Clerk has spoken with Anthony Davies in Highways who has advised to contact the Neighbourhoods Team in BANES. This has been done and a reply awaited.
• Parking Services: Are still looking into the removal of unused parking bays in the village. They have requested confirmation of the location of the bays at Hillcrest which are believed not to be in use before they can proceed. Details will be sent to the Parking Service Team in due course.
• Web Site: A list of family fun activities for the Summer Holidays from BANES have been sent for addition to the web site.
• Signs: Signs appearing in and around the Parish on lamp posts and banners on the bridge were discussed. The Primary School will be spoken to regarding their Voucher Banner. Also the Cafe will be advised regarding their signs placed on lamp posts. The Parish Council agreed that as this is a new business time should be given for advertising. A time limit will be given to remove the signs.
  Banners at the Memorial Hall were discussed. No further action.
  An old Pub Sign had been noted ‘Ye Old Railway Tavern’, thought to be originally the ‘Dirty Duck’.

7) Planning:

Applications discussed:

14/01862/AR Enterprise Inns, George & Dragon High Street Pensford. Display of 1no. Externally illuminated fascia sign, 1 no. Externally illuminated hanging sign and 2no. Hoarding signs. PC Support.

Planning Outcomes:

14/01123/LBA Mr & Mrs Clouting Newbridge House 198 Hunstrete Lane. External work to facilitate erection of a conservatory. CONSENT.

14/01106/FUL Mr & Mrs Clouting Newbridge House Erection of a rear conservatory. PERMIT

Planning Appeal:

Application 14/01844/FUL Mr Gibbons 13 Hillcrest, Pensford Bristol. Parish Council will write to Planning re-iterating original comments made on this application in relation to the Highway & parking concerns and the overdevelopment of the site. Clerk to re-iterate the original comments made by the Parish Council regarding the Parking & Highway Concerns.

Planning Enforcement Case

14/00602/UNDEV Mr Rigby Holly House Pensford. Clerk reported to the Parish Council the ongoing Enforcement Case at this address. A recent visit has been made by the Enforcement Officer and photographs taken. Retrospective Planning applications will be requested by the Home Owner in relation to side windows French Windows and fences installed. Further direction will be awaited until notification is received from BANES as to how to proceed.

8) Financial Matters:

Payments to be authorised:

Mrs J Bragg Clerk Salary June 604.58
Mrs J Bragg Computer Ink & Imprest 25.99

Payment Authorised:

Gladwin Electrical Memorial Hall electrical work 1169.76

Receipts to Note:

Memorial Hall Donation to Electrical Work 974.80
BANES Footpaths Agency Agreement 805.71

Any Other Business: Verges around the Village are reported to be in need of cutting. Also the footpath on the A37 is in need of a sweep and has overhanging brambles and such. Clerk to report.

Parish Sweeper Scheme: There are a couple of interested parties in taking up this position. Clerk has notified BANES that the Parish Council would like to opt back into this Scheme. There is a review of the Schemes at present.

Defibrillator: The electricity feed to the Defibrillator at Hillcrest was tripped. This has now been sorted. The installation bill has now been received from the Electrician Mogford Prescott Ltd at a total of £354.00 The Painting work will now be arranged.

Lock Up Key: A Blacksmith has been instructed to undertake the making of a new key for the Lock Up. This will cost approximately £168.00; previous quotes had been in the region of £300.00

Mill Pond: A nude bather in the Mill Pond, Woollard was reported to the Police, who dealt with the matter promptly.

Log Cabin, Woollard: This matter is ongoing.

Railway Bungalow: Following a complaint made to Cllr Richardson of the Chew Valley North. A meeting was held with Parish Clerk to study photos and planning applications of the site. Railway Bungalow appears not to have been constructed in compliance with the permitted planning application. An Enforcement Officer from the BANES Council will be undertaking a site visit.

10. Notice of Future Meetings:
Chew Valley Area Partnership will take place on Thursday 24th July at 6.30pm in Whitchurch Village Hall. This will also be the inaugural meeting of both the Keynsham Area Forum and the Chew Valley Area Forum.

DATE OF NEXT MEETING: MONDAY 11th AUGUST 2014, 7.15 pm

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 9th JUNE 2014 AT 7.15 pm AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman Mr T Heaford Vice-Chair: Mrs J Stephenson Mrs J Gully, Mrs S Grimes, Mr J Kelly, Cllr P Edwards. Clerk: Mrs J Bragg
There were two members of the public present.

1) Members of the Public:

Member of the Public raised concerns regarding the increase of traffic at speed along Old Road since the installation of the traffic lights on the A37. Parish Council confirmed that there has been a Police Presence along here and also an application for the area to be made a 20mph Zone has been applied for through the BANES Council.
Concerns were also raised regarding the Parking of cars on the Corner of Publow Lane outside of Lock Up Cottages.

2) Apologies for Absence were received from Mrs J Jones, Mr S Filer, Mr L Seymour & Mrs L Cains

3) Minutes of an AGM/Annual & Monthly Meeting held on Monday 12TH MAY 2014 after being circulated and read were signed as a correct record. It was noted that the Accounts for the 10K would be available in November.

4) Matters Arising from the previous minutes:

Car Parking: Concerns have been expressed regarding the parking restrictions in Church Street and the possible affect it is having on the businesses in Church Street. Parish Council agreed that School ‘Pick Up’ times are busy and parking is difficult. Other times parking was thought to be no problem.

Neighbourhood Planning: It was agreed to hold a preliminary meeting on Wednesday 11th June. Chairman reported that there are lots of information and advice available on how to apply for Grants or Financial Assistance towards making a Neighbourhood Plan. A presentation on neighbourhood Planning was given to Whitchurch Parish Council by a lady from Clutton. Cllr Edwards to give details to the Clerk.

5) Items for Discussion:

a) Financial – Agree Sign Annual Return: Responsible Financial Officer had prepared the Accounts and completed the Annual Return. The Income & Expenditure Account amounts were explained and a Surplus of £1256 reported.
A much improved Balance Sheet was circulated. Parish Council agreed the Accounts and the Annual Return was signed by the Clerk & Chairman.

b) Church Farm Footpaths: Two meetings have been held with the Public Rights of Way Officer and the Landowner. Work had been carried out to remove the Manure Heap which was on the Footpath Line. Plans are to re-grade & re-build the riverbank where the Landslide has occurred. This will be carried out when weather allows.
Once all of the works are satisfactory it is likely that BANES will agree to the change in line of the footpath. The new wooden bridge will form part of the footpath line.
On the South Side of the River land has been offered for a footpath.
Mr Graeme Stark from the Public Rights of Way will take a look.

c) Traffic Count Publow Lane: This was damaged by a vehicle after installation and has now been removed.

d) A37 Roadworks: It is likely that the Roadworks will be in place until at least the end of June. Unfortunately nothing can be done prior to the Glastonbury Festival.

e) Memorial Hall – Invoice for Electrical Works/Swing Seats at Play Area: An invoice has been received from Gladwin Electrical Services Limited for a total of £1,169.76 in relation to Lighting installation, Hand Dryer Installation, Disabled Alarm Installation and additional electrical works. Parish Council to Pay this invoice upon receipt of the donation from the Memorial Hall for the net amount.
Works at the Play Area have been quoted by BANES to be £273.35 + VAT, this invoice is awaited.

f) Electronic Planning: Parish Council agreed to pursue the Electronic Planning Procedure. Hardware will need to be purchased in the form of a Screen, Projector and Laptop. Sources of funding have been offered by BANES. Clerk to circulate the link sent by Sarah Jeffries from the Development Team in BANES.

g) Chew Valley Forum: The meeting of this newly formed group takes place on the 24th July 2014. Terms of Reference have been produced.

h) Re-organics Site – Re-profiling of Land: Chairman reported that the site has been granted permission for the Anaerobic Digestion Facility. There are a number of Conditions to be adhered to prior to the start of Work. These include landscaping, and Risk Assessments.
Concerns have been raised by Compton Dando Parish Council and supported by Publow with Pensford Parish Council regarding the three construction projects which could be running concurrently and the vehicle movements involved with these projects.
An email has been sent to Planning in support of Compton Dando Parish Councils comments and as a Neighbouring Parish Council with Parishioners living in Woollard Lane.

6) Clerks Progress Report:

Man Hole Covers at High Street & Pot Holes: BANES have been reminded about the need to repair this area.
An email has again been sent to Council Connect reminding them of these pot holes etc. A copy has gone to Anthony Davies the Highways Inspector. Anthony reported that these should have been completed on 7th June 2014 but will be reviewing the area.

Verge Cutting: An email has been put through Council Connect to try and find out who is responsible for the Verge Cutting. A reply is still awaited. The question has also been put to Anthony Davies the Highways Inspector.

Parking: No update from Parking Services following Clerks enquiry regarding the current use/or lack of use of Disabled Parking Bays in the village. Parking services have now been emailed for the third time. A request has also gone to Parking Enforcement in the hope that they can help with this.

Publow Lane: There has still been no word back from Stefan Chiffers in relation to putting Keep Clear or Double Yellow Lines outside of Lock Up Cottages. Clerk has emailed and flagged the lack of response to Nick Jeanes, Gillian Rice and many others in the Highways and Traffic & Safety Department. A reply from Nick Jeanes reported that the request has been passed to Stefan’s assistant.

War Memorial: Quotes awaited for cleaning the Memorial. Quotes still awaited.
The Primary School have now confirmed that they would like to do something in relation to the WW1 Centenary. Clerk to follow up.

Planning: Parish Council comments have been submitted in relation to the Planning Application for Staney Lodge Ringspit Lane.

Footpaths: The Footpaths Officer has been reminded again that we need his hours in order to finalise payment. He informed Parish Clerk that he no longer has the time to concentrate on the Footpaths. A colleague of his is interested in the position. Clerk to arrange a meeting with Chairman. The Parish Agency for this year has been received. £805.71.

Planters for the Village: It is planned to ask The Pelican Chew Magna about their planters and the cost.

Allotments: A new tenant has just taken an allotment plot. However, one tenant has just given up a double plot. During a visit to the allotment site it was noted again how untidy the site is and there appears to be many plots which are not in use anymore. One allotment tenant has overgrown plots either side of him and has requested that they are cut before he pays his allotment tenancy rent. Clerk is in the process of chasing those tenants who appear not to be working their plots. There is also outstanding rents.

Bollard around the Triangle at the bottom of High Street: Council Connect have been asked to put this right.

Overgrown Foliage outside of Mousehole was reported. This has been reported to Council Connect.

Pensford Hill: Following the concerns raised regarding the wall bowing out by Hillside House, Clerk has put in a request for the Structures Department asking if they are able to have a look at this. The Highways Inspector reported that Structures should be going out today to look at the wall (9th June).

Mobile Library Dates: The new dates have been circulated to the Parish Mag and Web Site for Publication. A copy will go on the notice board. As the Post Office have been extremely helpful in printing a copy of the A37 Roadworks for the shop a copy has been sent to them as well.

Items raised following Clerks Report:

Back Lane: Four pot holes have been filled in and four not. Clerk to report this.

Footpaths: It was agreed that the Footpaths Officer should be given a timescale to the end of July to submit his time sheets and finalise handing back his equipment to the Parish Council.

Allotments: Clerk to liaise with Mr Filer and to arrange to have the site cleared.

Mousehole: Overgrown vegetation remains.

7) Planning:

Applications to be discussed by Sub Committee:

14/01883/FUL Mr Barker & Ms Hales Staney Lodge Ringspit Lane Publow. Erection of one and two storey side extension following demolition of entrance porch and internal and external alterations. Parish Council have reservations regarding the size of the extension but agreed to support the application.

Planning Outcomes:

14/00214/FUL Mrs S Sheppard Blannings Blackrock Lane, Publow. Installation of a ménage 20mx40m to replace existing grass ménage (Retrospective) PERMIT

13/04126/MINW Resourceful Earth Ltd Parcel 5319 Charlton Field Lane Queen Charlton. Construction of facility to process food waste via anaerobic digestion to create electrical energy for export to grid, heat for wood drying and digestate for fertiliser, control building and education centre and ancillary facilities, roads and hard standings, revised junction to Charlton Field Lane. PERMIT

14001844/FUL 13 Hillcrest Pensford: Chairman reported that he had received a telephone call from a Member of Public regarding this application.

Outcomes:

14/01767/FULL Mr & Mrs P Sessford Birchwood Lodge Wells road Pensford. Detached Double Garage. BANES Planning have refused this application.

8) Financial Matters:

Payments to be authorised:

Mrs J Bragg Clerk Salary May 604.58
Mrs J Bragg Clerk Imprest 12.00
PCAA Subscription 50.00
ALCA Chairing Meetings Training – JS 40.00
PCC Donation to All Saints Church Organ 250.00
Bristol Water Allotment Water Costs 19.29

Receipts to Note:

Allotment Rental 40.00

9) Any Other Business:

Tennis Coach: A new Tennis Coach Peter Coniglio has started weekly training for the Juniors.

Woollard Lane: Clerk to report overgrown vegetation by the Triangle.

Paint for Telephone Kiosk has been kindly donated by Mr Filer. It is hoped that
Mr Holmes & Mr Clouting will paint the Woollard Kiosk. Volunteers will be needed to help paint the Hillcrest Kiosk.

Lock Up Key: The spare key situation will be followed up.

Back Lane: Overgrown Vegetation is to be reported to BANES.

10) Notice of Future Meetings:

PCAA including AGM Meeting 26th June 2014 – Mrs Grimes to attend in the absence of Mr Heaford.

Neighbourhood Planning Meeting Wednesday 11th June 2014

Training: Chairing Effective Meetings Tuesday 10th June 2014

DATE OF NEXT MEETING MONDAY 14TH JULY 2014 AT 7.15 pm

PARISH COUNCIL WILL ALSO BE HOLDING A MEETING IN AUGUST.
MONDAY 11TH AUGUST 2014 AT 7.15 pm